Guest Editor Responsibilities

 
IEEE Journal of Selected Topics in Signal Processing

Guest Editor Responsibilities

Once the proposal is approved and the Call-for-Papers is announced, the guest editors are responsible for:

  • Informal Publicity: The Editor-in-Chief will ensure that the Call-for-Papers is sent to the SPS membership e-mail list, the J-STSP website, and the various society Transactions and the SP Magazine. The GEs are responsible for other more informal means of publicity, such as distributing the Call-for-Papers at conferences they attend, personally contacting associates working in the area to solicit submissions, announcing it on their personal websites, etc.
  • Paper Review: As submissions are received, the Lead GE is responsible for assigning the papers to the GEs in a reasonable time, who in turn are responsible for finding reviewers to assess the quality of the submissions again in a reasonable time. A GE cannot appear as author or co-author on more than one submission to the Special Issue and no more than 3 papers in total in the Special Issue may have a GE as author or co-author. If a GE submits a paper to the SI, that paper will be handled by the EIC of the Transactions. The EIC will be responsible for either handling the paper directly or appointing an AE to handle the paper. It is desirable for each paper to receive three high-quality reviews, although two can suffice if both are consistent in their opinions. All reviewer invitations and feedback must be conducted through the J-STSP Paper Submission System. The GEs may have to edit the automatic deadlines appearing in the messages to the reviewers to match the specific deadlines of the special issue.
  • Accept/Reject Decisions: Keeping in mind the page limitations for J-STSP issues, the GE team works together to determine which manuscripts will be included in the SI. It is at this time that decisions are made regarding the length of the final approved manuscripts; in some instances, it may be necessary to require authors of accepted papers to shorten their manuscripts so that the SI page budget is not exceeded. When GEs accept papers, they may not go beyond the limit of maximum pages for the SI. Note that due to the specific timetable for each SI, papers that require major revisions may not be suitable candidates for the SI; authors of such papers may be encouraged to submit their work elsewhere. It is essential that GEs and authors are aware that there are no regular papers in J-STSP and thus papers submitted to a specific call may only be published in the journal issue corresponding to that call.
  • Final Manuscripts/Copyrights: The GEs are responsible for making sure that authors submit their final manuscripts on time and in the correct format, and for collecting and submitting the required IEEE copyright forms to the SP Society.
  • SI Editorial/Organization:The GEs select the order in which the papers will appear in the SI. In consultation with the other GEs, the Lead GE should coordinate the writing of an editorial of moderate length for inclusion in the SI that introduces the topic, the general contributions of the accepted manuscripts, and open areas for future research. It is preferable to avoid an editorial composed of just an itemized list of "mini-abstracts" for each of the papers, since each paper has its own abstract already. The ideal is a discussion of how the papers interrelate and what aspects of the discipline they cover (or don't cover). Also important would be information on what applications the papers address, and on open problems or new research avenues in the area that should now be explored; i.e., sort of a "what did we accomplish in this SI, and where should researchers go from here" kind of discussion. It is encouraged to acknowledge the service of the reviewers as part of the editorial.The editorial should include GE bios and photographs and occupy no more than 3 total printed pages. The third page may only be used if to be almost/totally filled. The editorial should be submitted in an editable format, ideally as a Word document, by e-mail, to the SPS publications staff and to the EIC by the time the final manuscripts are due. The EIC is responsible for approving the editorial and the Lead Guest Editor is responsible for reviewing the galley proofs of the editorial for accuracy and communicating any corrections to IEEE production staff within 72 hours of receipt.

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