Information for Authors

Information for Authors - Transactions & Journals

 

Other Information for Authors:

Signal Processing Magazine ›

Signal Processing Letters ›

Open Journal of Signal Processing ›

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Authors are encouraged to submit manuscripts of Regular Papers (papers which provide a complete disclosure of a technical premise), or Comment Correspondences (brief items that provide comment on a paper previously published in the SPS Transactions and Journals).

Authors who would like to read the Information for Authors for the Signal Processing Letters, the Signal Processing Magazine, or the Open Journal of Signal Processing can click on their respective publications’ buttons above.

Submissions cannot be under consideration elsewhere nor be previously published.

Every manuscript must:

1. provide a clear statement of the problem that is addressed, and what the contribution of the work is to the relevant research community;
2. state why this contribution is significant (what impact it will have);
3. provide citation of the published literature most closely related to the manuscript; and
4. state what is distinctive and new about the current manuscript relative to these previously published works.

At the time of manuscript submission, all listed authors must agree and/or confirm the following:

1. Who are the contributing authors?
2. What is the order of authorship?
3. Confirm that all related and relevant material of the research work is original, and that figures, tables, and other reported results accurately reflect the experimental work.
4. Acknowledge that all authors accept these rules established for publication of manuscripts, including agreements to accept all Article Processing Charges, overlength page charges, open access fees, and any other charges associated with the publication of the manuscript. Such charges are non-negotiable and cannot be waived. The corresponding author is responsible for obtaining consent from all co-authors and, if necessary, from sponsors, prior to submission.

To be considered for review, a manuscript must be within the scope of the journal and represent a novel contribution. A manuscript is a candidate for an Immediate Rejection if it lacks novelty, e.g., a straightforward combination of well-established, repeatable theories and algorithms within a known field of interest. Contributions will be rejected without review based on the following.

1. If there is insufficient experimental data.
2. If the manuscript is not written in proper English. (If this is the case, English writing assistance is available at “Refining the use of English in Your Article”.)
3. If the manuscript has too many typographical and/or grammatical errors.
4. If the manuscript is lacking sufficient citations. The manuscript must describe and cite related work in the field to place the contribution in context. Theoretical derivations or algorithm descriptions should be cited instead of repeated in the manuscript.

All manuscript submissions should be prepared following the "Manuscript Submission" guidelines below, and submitted to the online manuscript system, ScholarOne Manuscripts. Original submissions or revisions should not be sent directly to the Editor-in-Chief or the Editorial Board Members; all manuscripts are accessed electronically via the ScholarOne Manuscripts system.

Manuscript Submission

1. Account in ScholarOne Manuscripts
   If necessary, create an account in the online submission system ScholarOne Manuscripts. Please check first if you already have an existing account; this is based on your email address and may have been created when you reviewed a manuscript or authored a previous one.

• All IEEE journals require an Open Researcher and Contributor ID (ORCID) for all authors. ORCID is a persistent unique identifier for researchers and functions similarly to an article’s Digital Object Identifier (DOI). The author will need a registered ORCID in order to submit a manuscript or review a proof in this journal.
• Please make sure you are providing complete and accurate name and affiliation information for ALL authors on ScholarOne Manuscripts under the “Authors and Institutions” section during the submission process. If any information is incorrect, please contact the author or the journal administrator to update the information in the author’s ScholarOne account. The authors listed on the manuscript must match the authors listed under “Authors and Institutions” on ScholarOne.
• If your “contact author” and “submitted author” are two different people, please make sure the “contact author” is able to communicate with the “submitted author” regarding any changes or updates that need to be made to the manuscript files at submission or during peer review.

2. Electronic Manuscript
   Prepare a PDF file containing your manuscript in double-column, single-spaced format using a 10-point font size and having a margin of at least 1 inch on all sides. LaTeX and MSWord templates can be found through the IEEE Template Selector. (Click “IEEE Template Selector” and follow the instructions for the template you need.)

3. EDICS
   All manuscripts must be classified with an EDICS (Editors’ Information Classification Scheme) selected from the list of EDICS published online from the EDICS webpage. Upon submission of a new manuscript, please choose the EDICS categories that are most appropriate for your manuscript. Failure to do so may delay the peer review process. (NOTE: This does not apply to the Journal of Selected Topics in Signal Processing, which does not use EDICS.)​

4. Additional Documents for Review
   Please upload PDF versions of all items in the reference list that are not publicly available, such as unpublished (submitted) manuscripts. Graphical abstracts and supplemental materials intended to appear with the final manuscript (see below) must also be uploaded for review at the time of the initial submission for consideration in the review process. Use short filenames without spaces or special characters. When the upload of each file is completed, authors will be asked to provide a description of that file.

5. Supplemental Materials
   IEEE Xplore can publish multimedia files such as audio, images, video,  datasets, codes, and software (e.g., Matlab code) along with your paper. Alternatively, authors can provide the links to such files in a README file that appears on IEEE Xplore along with your manuscript. For details, please see IEEE Author Center." To make your work reproducible by others, authors are encouraged to submit all files that can recreate the figures in your manuscript.

The supplemental material may also include additional text related to appendices containing proofs of results, descriptions of additional simulations, etc. When such supplemental material is present, the equations, theorems, tables, and figures, etc., should all be numbered consecutively to those in the manuscript, so that a reference to, say, "Fig. 10" is unambiguous. Whereas the main body of the manuscript should contain the core ideas and should suffice for most readers, such supplemental material should be targeted at specialists who need more detail than what the manuscript page limits allow. However, the proofs in the supplemental material should focus on the algebraic manipulations and not contain new theorems, lemmas, etc., which are not referred to in the manuscript. It is recommended that the supplemental material should not exceed four double-column pages (10-point font).

6. Manuscript Submission 

After uploading and proofreading all files, submit your manuscript by clicking "Submit." A successful submission confirmation acknowledgment screen containing the manuscript tracking number will be provided.  This will be followed by an e-mail confirmation to the corresponding author and all contributing authors; answers will be provided by the submitting author. Please ensure the accuracy of the manuscript prior to submission. Once you click "Submit," your manuscript cannot be changed in any way. If errors are discovered post-submission, please contact the SPS journal administrator.

7. Copyright and Consent Form

By policy, IEEE owns the copyright to the technical contributions it publishes on behalf of the interests of the IEEE, its authors, and their employers; and to facilitate the appropriate reuse of this material by others. To comply with the IEEE copyright policies, authors are required to sign and submit a completed "IEEE Copyright and Consent Form" prior to publication by the IEEE. The IEEE requires authors to use the electronic copyright form (eCF) tool within the ScholarOne Manuscripts system. Authors will be redirected to the "IEEE Electronic Copyright Form" wizard upon submission of final files should the paper be accepted; please simply sign the eCF by typing the author’s name at the proper location and click on the "Submit" button.

Comment Correspondence: Comment Correspondences provide brief comments on material previously published in the Transactions or Journal. These items may not exceed two pages in double-column, single-spaced format, using a 9-point font, with margins of 1 inch minimum on all sides, and including the following: title, names and contact information for authors, abstract, text, references, and an appropriate number of illustrations and/or tables. Comment Correspondences are submitted in the same way as Regular Papers (see section "Manuscript Submission" above for instructions).

Overview Articles: Authors may also submit manuscripts of Overview Articles, but note that these include an additional white paper approval process (NOTE: This does not apply to the Journal of Selected Topics in Signal Processing). Authors planning to submit an Overview Article should first contact the Journal Editor-in-Chief.

Manuscript Length:

1. For the initial submission of a Regular Paper, the manuscript may not exceed 13 double-column pages (using a 10-point font), including title; names of authors and their complete contact information; abstract; text; all images, figures and tables, appendices and proofs; and all references. Supplemental materials and graphical abstracts are not included in the page count. (NOTE: For the IEEE Transactions on Multimedia, the initial submission of a Regular Paper may not exceed 10 pages).
2. For Regular Papers, the revised manuscript may not exceed 16 double-column pages (using a 10-point font), including title, names of authors and their complete contact information, abstract, text, all images, figures and tables, and all references; appendices and proofs are considered Supplemental Materials and are not part of the manuscript page count.
3. For Overview Articles, the maximum length is double that for Regular Papers at each stage (please reference Overview Article page for more information).

Resubmission of Previously Rejected Manuscripts. Authors of a manuscript that has been rejected, from any journal, except for reasons of scope, are allowed to resubmit their manuscript only once. A resubmission to the same journal after a ‘Reject with Invitation to Resubmit’ (RRQ) decision, or to the IEEE Open Journal of Signal Processing (OJ-SP) after a ‘Reject with Invitation to Resubmit as a Short Paper to OJ-SP’ (RRS) decision, does not count towards this limit.

At the time of submission, the author(s) will be asked whether their manuscript is a new submission or a resubmission of an earlier rejected manuscript. If it is a resubmission of a manuscript previously rejected from any journal or conference for any reason, the author(s) is (are) required to submit a supporting document providing verbatim quotations of all relevant parts of all previous review reports and outlining how they have been addressed in the revised version. If the manuscript has previously been rejected for reasons of scope, then the author(s) is (are) required to provide motivation for why the resubmission is considered to be in scope.

NOTE: Resubmissions are treated as new submissions; therefore, the manuscript cannot exceed 13 pages.

Preprints. Authors may post preprints of the submitted manuscript (i.e., preprints that are identical to the submitted manuscript, except for minor differences) on their personal website, on their employer’s website, and/or on approved third-party preprint servers (such as arXiv). Please refer to the IEEE Author Center for complete information, i.e., IEEE Post-Publication Policies and IEEE Post-Publication Policies Infographic. Upon submission, authors are requested to provide a complete list (including URLs) of all posted preprints of the submitted manuscript. These preprints should not be included in the submitted manuscript’s reference list.

All other posted preprints (i.e., preprints by the authors that are not identical to the submitted manuscript, and all other preprints by the authors and/or by other authors) are considered prior work. Therefore, for the purpose of evaluating novelty as well as potential plagiarism and self-plagiarism, these other preprints should be included in the submitted manuscript’s reference list whenever relevant, following common practice.

If the submitted manuscript is based on one or more other posted preprints, which are not identical to the submitted manuscript, authors should explain in detail how these preprints relate to the manuscript and why these preprints should not be considered prior work. Preprints related to the manuscript should be properly cited in the manuscript.

Author Misconduct. Author misconduct includes plagiarism, self-plagiarism, and research misconduct, including falsification or misrepresentation of results. All forms of misconduct are unacceptable and may result in sanctions and/or other corrective actions. Plagiarism includes copying someone else’s work without appropriate credit, using someone else’s work without clear delineation of citation, and the uncited reuse of an author’s previously published work that also involves other authors. Self-plagiarism involves the verbatim copying or reuse of an author’s own prior work without appropriate citation, including duplicate submission of a manuscript elsewhere (journal or conference), and submission of two different manuscripts which overlap substantially in language or technical contribution. The mentioned forms of author misconduct also cover materials from third-party preprint servers (such as arXiv). Also, papers including inappropriate or abusive language are subject to Immediate Rejection.

For more information on the definitions, investigation process, and corrective actions related to author misconduct, see the SPS PDF on Policies and Procedures, Section 6.1. Author misconduct may also be actionable by the IEEE Code of Ethics.

Conference to Journal Papers. It is acceptable for short, up to six (double-column) pages, conference papers to be used as the basis for a more fully developed journal paper. However, authors are required to cite their related prior work, either in the introduction or in a footnote. The papers cannot be identical, and the journal paper should be justified by a clearly identifiable benefit that its publication offers to the research community beyond the already published conference paper. For example, the journal paper may include additional analysis, novel algorithmic enhancements, added theoretical work, completeness of exposition, extensive experimental validation, etc. The added benefits of a journal publication must either be apparent from the introduction or abstract in the submitted manuscript or should be clearly and concisely explained in a separate document that accompanies the submitted manuscript.

Journal Paper Presentation at SPS Conference and Workshops. SPS conferences and workshops offer opportunities for authors to present papers accepted for publication in an SPS Journal to conference attendees. Authors are encouraged to visit the conference or workshop website for specific information on how and when to submit a Journal Paper Presentation Request to a conference or workshop. No further review is required since only manuscripts that have been accepted for publication are eligible. However, it is at the discretion of the conference organizers whether to accept the manuscript for presentation at the conference. Accepted manuscripts will be given to conference attendees, but will not be published in the conference proceedings that appear on IEEE Xplore.

Submissions must meet the following criteria to be eligible:

• The manuscript must have been published or accepted for publication in an SPS Transactions or Journal, within the 12-month period preceding the conference paper notification of acceptance date.
• The manuscript addresses a topic that is aligned with the conference’s technical program.
• Accepted authors must meet the same conference registration requirements as all conference authors and attendees.

Submission Format. Authors are required to prepare manuscripts employing the on-line style files developed by IEEE, which include guidelines for abbreviations, mathematics, and graphics. All manuscripts accepted for publication will require the authors to make final submission employing these style files. The style files are available on the web through the IEEE Template Selector (LaTeX and MS Word). Please note the following requirements about the abstract:

• The abstract must be a concise yet comprehensive reflection of what is in the manuscript.
• The abstract must be self-contained, without abbreviations, footnotes, displayed equations, or references.
• The abstract must be between 150-250 words.
• The abstract should include a few keywords or phrases, as this will help readers to find it.

In addition to written abstracts, submissions may include a graphical abstract, see ”Preparing Supplementary Materials” for options and format requirements.

IEEE supports the publication of author names in the native language alongside the English versions of the names in the author list of a manuscript. For more information, see "Structure Your Article" under the “Authors” section.

English Language Editing Services

English language editing services can help refine the language of your article and reduce the risk of rejection without review.  IEEE authors are eligible for discounts at several language editing services; visit the IEEE Author Center to learn more. Please note these services are fee-based and do not guarantee acceptance.

Single-Anonymized Review Process. Manuscripts submitted to the SPS Transactions and Journals are peer reviewed in accordance with the requirements set forth in the IEEE Publication Services and Products Board Operations Manual (IEEE PSPB) (sections 8.2.1.C & 8.2.2.A). Each published manuscript has to be  reviewed by a minimum of two independent reviewers using a single-anonymized peer review process, where the identities of the reviewers are not known to the authors, but the reviewers know the identities of the authors. Manuscripts are also screened for plagiarism before acceptance.

Communication. While most communication will occur between the editorial board members and authors during the peer review process, authors are encouraged to reach out to the Journal Administrator if they have any questions about their submission or the peer review process. When communicating with the Journal Administrator about a submission, authors should always include the ScholarOne Manuscripts ID number and the title of the manuscript.

Accepted Papers. As of 01-Feb-2018, the Signal Processing Society does not permit changes to a manuscript after it has been accepted for publication. During each stage of the submission/revision process, authors are required to upload a "Formatted (Double Column) Main File - PDF Document Only" version of their manuscript. If the manuscript is accepted in this round of review, the "Formatted (Double Column) Main File - PDF Document Only" file will be posted to the Early Access section of the publication in IEEE Xplore. For this reason, the "Formatted (Double Column) Main File - PDF Document Only" should be publication ready.

During the revision process, authors should remove any colored text or annotations and add any acknowledgments that they would like included in the "Formatted (Double Column) Main File - PDF Document Only." Additionally, an annotated version of the manuscript for reviewers may be uploaded as a supporting document.

Open Access. The SPS Transactions and Journals (except for the IEEE Open Journal of Signal Processing, which is a fully Open Access journal) adopt a hybrid publication model, allowing either traditional manuscript publication or Open Access (author-pays OA) manuscript publication. With traditional manuscript publication, the manuscript will be available to qualified subscribers and purchasers via IEEE Xplore. Authors choosing the OA publication model, commit to pay the OA fee to enable unrestricted public access. The OA fee depends on the publication type; please visit IEEE Open Article Processing Charges. Any other application charges will be billed separately once the manuscript formatting is complete, but prior to the publication. Corresponding authors from low-income countries are eligible for a waived or reduced OA fee at the IEEE Open Discount Program.

Page Charges

Voluntary Page Charges. Upon acceptance of a manuscript for publication, the author(s) or their company or institution will be asked to pay a charge of $110 per page to cover part of the cost of publication of the first ten pages that comprise the standard length of a Regular Paper versus the first two pages for a Comment Correspondence.

• Mandatory Page Charges. The author(s) or their company or institution will be billed $220 per page for each page more than the first ten published pages for Regular Papers. (NOTE: Regular Papers published in the IEEE Transactions on Multimedia more than 8 pages will be subject to mandatory page charges.) Overlength page charges DO apply to Open Access articles published in hybrid journals. These are mandatory and non-negotiable page charges, and the author(s) will be held responsible for them. By way of manuscript submission and acceptance, authors acknowledge their obligation to pay mandatory charges to any of the SPS Transactions or Journals. The Publisher holds the right to withhold publication under any circumstance, as well as publication of the current or future submissions of authors who have outstanding mandatory page charge debt. No mandatory page charges will be applied to overview articles in the SPS Transactions or Journals.

Color Graphics. All SPS Transactions and Journals are online-only, so color graphics are always free of charge.

EDICS Pages

• IEEE/ACM Transactions on Audio, Speech, and Language Processing
• IEEE Transactions on Image Processing
• IEEE Transactions on Information Forensics and Security
• IEEE Transactions on Signal Processing
• IEEE Transactions on Computational Imaging
• IEEE Transactions on Multimedia
• IEEE Transactions on Signal and Information Processing over Networks

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