Information for Authors

 

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Information for Authors

 

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Information for Authors - Transactions & Journals

Authors are encouraged to submit manuscripts of Regular papers (papers which provide a complete disclosure of a technical premise), or Comment Correspondences (brief items that provide comment on a paper previously published in the TRANSACTIONS).

Submissions/resubmissions must be previously unpublished and may not be under consideration elsewhere.

Every manuscript must:

  1. provide a clear statement of the problem and what the contribution of the work is to the relevant research community;
  2. state why this contribution is significant (what impact it will have);
  3. provide citation of the published literature most closely related to the manuscript; and
  4. state what is distinctive and new about the current manuscript relative to these previously published works.

By submission of your manuscript to this Transaction, all listed authors have agreed to the authorship list and all the contents and confirm that the work is original and that figures, tables and other reported results accurately reflect the experimental work. In addition, the authors all acknowledge that they accept the rules established for publication of manuscripts, including agreement to pay all overlength page charges, color charges, and any other charges and fees associated with publication of the manuscript. Such charges are not negotiable and cannot be suspended. The corresponding author is responsible for obtaining consent from all co-authors and, if needed, from sponsors before submission.

In order to be considered for review, a paper must be within the scope of the journal and represent a novel contribution. A paper is a candidate for an Immediate Rejection if it is of limited novelty, e.g. a straightforward combination of theories and algorithms that are well established and are repeated on a known scenario. Experimental contributions will be rejected without review if there is insufficient experimental data. The transactions are published in English. Papers that have a large number of typographical and/or grammatical errors will also be rejected without review.

In addition to presenting a novel contribution, acceptable manuscripts must describe and cite related work in the field to put the contribution in context. Do not give theoretical derivations or algorithm descriptions that are easily found in the literature; merely cite the reference.

New and revised manuscripts should be prepared following the "Manuscript Submission" guidelines below, and submitted to the online manuscript system, ScholarOne Manuscripts. Do not send original submissions or revisions directly to the Editor-in-Chief or Associate Editors; they will access your manuscript electronically via the Manuscript Central system.

Manuscript Submission. Please follow the next steps.

  1. Account in ScholarOne Manuscripts.
    If necessary, create an account in the on-line submission system ScholarOne Manuscripts. Please check first if you already have an existing account which is based on your e-mail address and may have been created for you when you reviewed or authored a previous paper.
    • All IEEE journals require an Open Researcher and Contributor ID (ORCID) for all authors. ORCID is a persistent unique identifier for researchers and functions similarly to an article’s Digital Object Identifier (DOI). The author will need a registered ORCID in order to submit a manuscript or review a proof in this journal.
  2. Electronic Manuscript.
    Prepare a PDF file containing your manuscript in double-column, single-spaced format using a font size of 10 points or larger, having a margin of at least 1 inch on all sides. Upload this version of the manuscript as a PDF file "double.pdf" to the ScholarOneManuscripts site. Since many reviewers prefer a larger font, you are strongly encouraged to also submit a single-column, double-spaced version (11 point font or larger), which is easy to create with the templates provided at the IEEE Author Digital Toolbox. Page length restrictions will be determined by the double-column version. Proofread your submission, confirming that all figures and equations are visible in your document before you "SUBMIT" your manuscript. Proofreading is critical; once you submit your manuscript, the manuscript cannot be changed in any way. You may also submit your manuscript as a MS Word file. The system has the capability of converting your files to PDF, however it is your responsibility to confirm that the conversion is correct and there are no font or graphics issues prior to completing the submission process.
  3. EDICS.
    All submissions must be classified by the author with an EDICS (Editors’ Information Classification Scheme) selected from the list of EDICS published online at the EDICS webpage. Upon submission of a new manuscript, please choose the EDICS categories that best suit your manuscript. Failure to do so will likely result in a delay of the peer review process. [This does not apply to the Journal of Selected Topics in Signal Processing. The Journal of Selected Topics in Signal Processing does not use EDICS.]
  4. Additional Documents for Review.
    Please upload pdf versions of all items in the reference list that are not publicly available, such as unpublished (submitted) papers. Graphical abstracts and supplemental materials intended to appear with the final paper (see below) must also be uploaded for review at the time of the initial submission for consideration in the review process. Use short filenames without spaces or special characters. When the upload of each file is completed, you will be asked to provide a description of that file.
  5. Supplemental Materials.
    IEEE Xplore can publish multimedia files (audio, images, video, pseudocode and detailed algebraic manipulations of proofs), datasets, and software (e.g. Matlab code) along with your paper. Alternatively, you can provide the links to such files in a README file that appears on Xplore along with your paper. For details, please see IEEE Author Digital Toolbox under "Multimedia." To make your work reproducible by others, the TRANSACTIONS encourages you to submit all files that can recreate the figures in your paper.
  6. Submission.
    After uploading all files and proofreading them, submit your manuscript by clicking "Submit." A confirmation of the successful submission will open on screen containing the manuscript tracking number and will be followed with an e-mail confirmation to the corresponding and all contributing authors. Once you click "Submit," your manuscript cannot be changed in any way.
  7. Copyright Form and Consent Form.
    By policy, IEEE owns the copyright to the technical contributions it publishes on behalf of the interests of the IEEE, its authors, and their employers; and to facilitate the appropriate reuse of this material by others. To comply with the IEEE copyright policies, authors are required to sign and submit a completed "IEEE Copyright and Consent Form" prior to publication by the IEEE. The IEEE recommends authors to use an effective electronic copyright form (eCF) tool within the ScholarOne Manuscripts system. You will be redirected to the "IEEE Electronic Copyright Form" wizard at the end of your original submission; please simply sign the eCF by typing your name at the proper location and click on the "Submit" button.

Comment Correspondence: Comment Correspondences provide brief comments on material previously published in the TRANSACTIONS. These items may not exceed 2 pages in double-column, single spaced format, using 9 point type, with margins of 1 inch minimum on all sides, and including: title, names and contact information for authors, abstract, text, references, and an appropriate number of illustrations and/or tables. Correspondence items are submitted in the same way as regular manuscripts (see "Manuscript Submission" above for instructions).

Authors may also submit manuscripts of overview articles, but note that these include an additional white paper approval process: [This does not apply to the Journal of Selected Topics in Signal Processing]. Please contact the Editor-in-Chief.]

Manuscript Length:

  1. For the initial submission of a regular paper, the manuscript may not exceed 13 double-column pages (10 point font), including title; names of authors and their complete contact information; abstract; text; all images, figures and tables, appendices and proofs; and all references. Supplemental materials and graphical abstracts are not included in the page count.
  2. For regular papers, the revised manuscript may not exceed 16 double-column pages (10 point font), including title; names of authors and their complete contact information; abstract; text; all images, figures and tables, appendices and proofs; and all references.
  3. For Overview Papers, the maximum length is double that for regular submissions at each stage (please reference Overview Article page for more information).

Note that any paper in excess of 10 pages will be subject to mandatory overlength page charges. Since changes recommended as a result of peer review may require additions to the manuscript, it is strongly recommended that you practice economy in preparing original submissions. Papers submitted to Transaction on Multimedia in excess of 8 pages will be subject to mandatory overlength page charges.

Exceptions to manuscript length requirements may, under extraordinary circumstances, be granted by the Editor-in-Chief. However, such exception does not obviate your requirement to pay any and all overlength or additional charges that attach to the manuscript.

Resubmission of Previously Rejected Manuscripts. Authors of manuscripts rejected from any journal are allowed to resubmit their manuscripts only once. At the time of submission, you will be asked whether your manuscript is a new submission or a resubmission of an earlier rejected manuscript. If it is a resubmission of a manuscript previously rejected by any journal, you are expected to submit supporting documents identifying the previous submission and detailing how your new version addresses all of the reviewers’ comments. Papers that do not disclose connection to a previously rejected paper or that do not provide documentation as to changes made may be immediately rejected.

Author Misconduct. Author misconduct includes plagiarism, self-plagiarism, and research misconduct, including falsification or misrepresentation of results. All forms of misconduct are unacceptable and may result in sanctions and/or other corrective actions. Plagiarism includes copying someone else’s work without appropriate credit, using someone else’s work without clear delineation of citation, and the uncited reuse of an author’s previously published work that also involves other authors. Self-plagiarism involves the verbatim copying or reuse of an authors own prior work without appropriate citation, including duplicate submission of a manuscript elsewhere (journal or conference), and submission of two different manuscripts which overlap substantially in language or technical contribution. The aforementioned forms of author misconduct also cover materials from third party servers (such as Arxiv). For more information on the definitions, investigation process, and corrective actions related to author misconduct, see the Signal Processing Society Policies and Procedures Manual, Section 6.1. Author misconduct may also be actionable by the IEEE under the rules of Member Conduct.

Extensions of the Author’s Prior Work. It is acceptable for conference papers to be used as the basis for a more fully developed journal submission. Still, authors are required to cite their related prior work; the papers cannot be identical; and the journal publication must include substantively novel aspects such as new experimental results and analysis or added theoretical work. The journal publication should clearly specify how the journal paper offers novel contributions when citing the prior work. Limited overlap with prior journal publications with a common author is allowed only if it is necessary for the readability of the paper, and the prior work must be cited as the primary source.

Submission Format. Authors are required to prepare manuscripts employing the on-line style files developed by IEEE, which include guidelines for abbreviations, mathematics, and graphics. All manuscripts accepted for publication will require the authors to make final submission employing these style files. The style files are available on the web at the IEEE Author Digital Toolbox under "Template for all Transactions." (LaTeX and MS Word). Please note the following requirements about the abstract:

  • The abstract must be a concise yet comprehensive reflection of what is in your article.
  • The abstract must be self-contained, without abbreviations, footnotes, displayed equations, or references.
  • The abstract must be between 150-250 words.
  • The abstract should include a few keywords or phrases, as this will help readers to find it. Avoid over-repetition of such phrases as this can result in a page being rejected by search engines.

In addition to written abstracts, papers may include a graphical abstract; see IEEE Author Digital Toolbox for options and format requirements.

IEEE supports the publication of author names in the native language alongside the English versions of the names in the author list of an article. For more information, see "Author names in native languages" on the IEEE Author Digital Toolbox page.

Refining the Use of English Language in Your Manuscript:
A professional editing service, AJE [http://www.aje.com/en] is available to authors looking to refine and polish the content of their papers for a fee. You are also free to select another professional editing service, or to ask a colleague who is fluent in English to assist with editing. However, if the revised manuscript does not meet the English usage criteria, then you must use the designated editing service (AJE [http://www.aje.com/en]) for a fee, or you must withdraw the manuscript.

Open Access. The publication is a hybrid journal, allowing either Traditional manuscript submission or Open Access (author-pays OA) manuscript submission. Upon submission of your final files, if you choose to have your manuscript be an Open Access article, you commit to pay the discounted OA fee if your manuscript is accepted for publication in order to enable unrestricted public access. As of 01 January 2017, the OA fee is $1,950. Any other application charges (such as charge for the use of color in the print format) will be billed separately once the manuscript formatting is complete but prior to the publication. If you would like your manuscript to be a Traditional submission, your article will be available to qualified subscribers and purchasers via IEEE Xplore. No OA payment is required for Traditional submission.

Page Charges

Voluntary Page Charges. Upon acceptance of a manuscript for publication, the author(s) or his/her/their company or institution will be asked to pay a charge of $110 per page to cover part of the cost of publication of the first ten pages that comprise the standard length (two pages, in the case of Correspondences).

Mandatory Page Charges. The author(s) or his/her/their company or institution will be billed $220 per each page in excess of the first ten published pages for regular papers. (**NOTE: Regular papers accepted to Transaction on Multimedia in excess of 8 pages will be subject to mandatory overlength page charges, and correspondence papers accepted to T-MM in excess of 6 published pages will also be subject to overlength page charges.) These are mandatory page charges and the author(s) will be held responsible for them. They are not negotiable or voluntary. The author(s) signifies his willingness to pay these charges simply by submitting his/her/their manuscript to the TRANSACTIONS. The Publisher holds the right to withhold publication under any circumstance, as well as publication of the current or future submissions of authors who have outstanding mandatory page charge debt. No mandatory overlength page charges will be applied to overview articles in the Society’s journals.

Color Charges. Figures may appear in color, in the electronic (Xplore) version only, free of charge. The figure will be printed in the hardcopy version in grayscale and the author is responsible for ensuring that the corresponding grayscale figure is understandable. Color reproduction charges for print are the responsibility of the author. Details of the associated charges can be found on the IEEE Publications page.

Payment of fees on color reproduction is not negotiable or voluntary, and the author’s agreement to publish the manuscript in these Transactions is considered acceptance of this requirement.

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